56 Questions to Ask Before Responding to an RFP

If you are thinking about responding to an RFP (Request for Proposal), congratulations! This is an exciting opportunity for your company. However, before you get too far ahead of yourself, it’s important to make sure that you have all the information you need to present yourself in the best possible way.

56 Questions you should ask before responding to an RFP:

  1. What is the budget for this project?
  2. What is the timeline for this project?
  3. What are the objectives of this project?
  4. What is the target group for this project?
  5. What are the specific deliverables that are required?
  6. Who will be the point of contact for this project?
  7. What is the preferred method of communication?
  8. What is the decision-making process for this project?
  9. Who is the decision maker for this project?
  10. What are the selection criteria for this project?
  11. Have similar projects been completed in the past?
  12. Who will be involved in the decision?
  13. What criteria will be used to evaluate the proposals?
  14. What needs to be accomplished with this project?
  15. What are the success metrics for this project?
  16. Have you worked with a similar organization in the past?
  17. Do you have any case studies or testimonials we can review?
  18. Can you provide a copy of the current contract (if applicable)?
  19. Can you provide a copy of the scope of work (if applicable)?
  20. What is the history of this project? Has it been put out to RFP before? If so, why was the decision made to reissue the RFP?
  21. Have there been any changes to the scope of work since the last RFP was issued (if applicable)?
  22. Is there anything special about this project that we should be aware of?
  23. Are there any risks associated with this project that we should be aware of?
  24. What potential challenges we might face with this project?
  25. Have there been challenges with similar projects in the past? If so, how were they overcome?
  26. Are there any stakeholders that are particularly invested in this project? If so, why?
  27. What are some potential solutions could we propose for this project?
  28. What are some potential roadblocks that could prevent us from completing this project?
  29. Do you have any concerns about our ability to successfully complete this project? If so, what are they and how can we address them?
  30. Is there a preferred vendor list for this project?
  31. If so, who are the vendors on that list?
  32. Why did these vendors make the list?
  33. What is the preferred format for submissions?
  34. Is there a preferred style or tone for the project?
  35. Are there specific topics that should be addressed in the proposal?
  36. Are there logos or branding guidelines that need to be followed?
  37. What tone or style should be used for the project?
  38. When is the deadline for submissions?
  39. How many rounds of revisions are planned?
  40. When is the expected start date for this project?
  41. When is the expected end date for this project?
  42. Is travel required for this project?
  43. How often will progress reports be required?
  44. What format should progress reports be submitted in?
  45. Will there be opportunities to sell additional services?
  46. Is a non-disclosure agreement required for submission?
  47. Is a non-disclosure agreement required for discussions?
  48. Have all stakeholders been consulted on this project?
  49. What are the terms and conditions?
  50. What are the intellectual property rights?
  51. Are there confidentiality requirements?
  52. What is the expected ROI for the project?
  53. What is the communication plan?
  54. What is the quality assurance plan?
  55. What does the training plan look like?
  56. What do the support plans look like?

Frequently Asked Questions

Why is it important to understand an RFP before responding to it?

It is important to understand an RFP because it is the way the buyer of a service or product communicates what they are looking for. It is important to understand the buyer’s specifications and requirements so that your proposal can be tailored to meet their needs. If you do not understand the RFP, your proposal may not be as competitive as everyone else’s.

How do you evaluate RFPs?

When evaluating an RFP, you need to consider the entire document, not just individual sections. You should look at the client’s requirements and see if your company can meet them. You should also make sure you understand the pricing structure and what is included in the bid. If everything looks good, you can submit a proposal outlining how your company can meet the client’s requirements.

What makes an RFP successful?

Many factors can contribute to the success of an RFP, but among the most important are a clear and concise proposal, a well-defined scope of work, and a detailed project plan. A successful RFP will also include accurate pricing and a list of qualified vendors who can perform the work.

What should you not do when responding to an RFP?

When responding to an RFP, be sure to read and follow the instructions carefully. Do not submit a response that is longer than the required length or that does not meet formatting requirements. Check your response for grammatical and spelling errors and make sure all your contact information is included.


Asking yourself these questions before responding to an RFP will help ensure that you have a thorough understanding of the project requirements, timeline, and budget.

It will also help you determine whether or not your company is a good fit for the project. Answering these questions upfront will save you a lot of time and energy in the long run.

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