46 Questions to Ask a Caterer for a Party

Catering is a key component of any successful event, so it’s important to choose a caterer you can trust to deliver delicious food that will impress your guests. But with so many caterers to choose from, how do you know which one is right for your event?

By asking these questions, you can get a better idea of their experience and capabilities, and find out whether or not they are right for your event.

46 Questions to ask a caterer:

  1. What is your catering experience? 
  2. Do you have any awards or recognitions? 
  3. What type of events do you cater? 
  4. How many guests can you accommodate? 
  5. What is the minimum number of guests you will cater to? 
  6. What is your pricing structure? 
  7. Do you have a minimum order requirement? 
  8. What kind of cuisine do you specialize in? 
  9. Do you have any dietary restrictions that you can accommodate? 
  10. Do you have a list of menu options?  
  11. Do you use fresh or frozen ingredients? 
  12. Are your menu items made from scratch? 
  13. Do you offer vegetarian or vegan options? 
  14. Do you have gluten-free options? 
  15. Do you have photos from previous events that I can see? 
  16. Can you provide references from previous clients? 
  17. What is included in your catering packages? 
  18. How do you set the prices? 
  19. When will the final bill be due? 
  20. Do you require a deposit? If so, when is it due and what is the amount? 
  21. What methods of payment do you accept?
  22. How long does it take you to respond to inquiries?
  23. How far in advance do I have to place my order?
  24. Can I change my order after it has been placed? 
  25. What is your policy on deposits? 
  26. Do you have liability insurance? 
  27. Are your staff members trained and certified in food safety? 
  28. What type of service do you offer? (e.g., buffet, plated meals, family meals) 
  29. What is your alcohol policy? 
  30. Do I need to provide anything for the event (tables, chairs, etc.)? 
  31. Do you provide linens and table settings? 
  32. How will the food be presented? 
  33. Do you have any rental equipment available? (e.g. china, flatware, glassware) 
  34. Can you provide bartending services? 
  35. Can you provide cakes or desserts? 
  36. What is your policy on gratuity/tipping? 
  37. When is the final number of guests and menu due? 
  38. When is the final payment due? 
  39. What are your cancelation policies?
  40. Who will serve the meal? 
  41. When will the food be delivered/set up? 
  42. Who is responsible for cleaning up afterward? 
  43. Will there be staff on-site during the event to help with anything we need? 
  44. What kind of staff will be working at my event? 
  45. How will they be dressed? 
  46. How long will it take you to set up and break down? 

Frequently Asked Questions

How does the client select a good caterer?

When looking for a caterer, clients should always look at the quality of the food. Caterers must have a good reputation for creating dishes that are both flavorful and beautiful. They should also be able to accommodate special dietary needs and work within a budget. The client should always taste the food before making a final decision.

What are the four special considerations in banquet and catering services?

There are four special considerations in banquet and catering services: food, seating arrangements, timing, and delivery. The food needs to be of high quality and properly prepared, the seating needs to be arranged in a way that is both visually appealing and comfortable for guests, the schedule of the event should be planned so that everything runs smoothly, and the delivery of food and beverages should be handled efficiently. By keeping these factors in mind, you can ensure that your banquet or catering event runs smoothly.


By asking the right questions when choosing a caterer for your next event, you can ensure that the food served is delicious and your guests are impressed. By asking about experience, pricing, menus, and policies, you can choose the right caterer for your needs and budget.

How useful was this post?

Click on a star to rate it!

As you found this post useful...

Share it on social media!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?