90 Questions to Ask Your Wedding Florist

Choosing the perfect florist for your special day can be like finding a rare flower—it takes time, care, and knowing the right questions to ask. Your wedding day florals are a pivotal element of your celebration, adding color, fragrance, and symbolism to the occasion.

This guide arms you with insightful questions to ensure your wedding blooms complement your vision, enable seamless collaboration with your florist, and keep those blossoming needs within budget.

Understanding the Florist’s Expertise and Style

1. Could you tell me about your experience and background in floral design for weddings?
2. Can you describe your signature style and how you developed it?
3. Do you have a portfolio of past wedding arrangements I can look through?
4. How do you stay updated with the latest trends in wedding floristry?
5. Are there certain types of weddings or themes you specialize in?
6. How do you approach creating a unique floral concept for each couple?
7. Can you tell me about an especially challenging project you’ve successfully completed?
8. Do you offer floral design services beyond bouquets and centerpieces?
9. How do you ensure that the wedding’s floral design will reflect our personal style?
10. Can you provide references from previous clients whose weddings had a similar style to ours?

Floral Arrangements and Design Concepts

1. What information do you need from us to start designing our wedding floral arrangements?
2. Can we incorporate specific flowers that have personal significance to us?
3. How do you determine which flowers will best capture the mood or theme we’re aiming for?
4. What are some popular floral design concepts for the current wedding season?
5. Do you assist in selecting the right color palette for the flowers to match our wedding colors?
6. Can you provide mock-ups or samples of the floral design before the wedding day?
7. How do you balance creativity with our budget when proposing a design concept?
8. Are you able to create a cohesive look across all different elements, from the boutonnieres to the altar arrangements?
9. Do you suggest complementary flowers if our choices are unavailable or out of season?
10. How can sustainability be incorporated into our wedding florals?

Pricing and Budget Consideration

1. Can you break down your pricing structure for wedding floral services?
2. Is there a minimum budget you work with for weddings?
3. Are costs affected by the choice of flowers or the complexity of the arrangements?
4. Do you offer packages, or are all floral designs custom-priced?
5. How much of a deposit do you require, and when is it due?
6. Do you have any budget-saving tips for couples who love flowers but have a limited budget?
7. What’s included in your pricing – delivery, setup, breakdown?
8. Are there additional fees we should be aware of, such as for travel or overtime?
9. How far in advance do we need to finalize our floral order?
10. What is your policy on payments and cancellations?

Day of Logistics and Setup Details

1. How do you coordinate delivery and setup times with the wedding venue?
2. Are you familiar with our chosen venue, and do you foresee any logistical challenges?
3. Can you walk me through the process of how the floral setup will be done on our wedding day?
4. Will you be the person setting up the floral arrangements on our wedding day?
5. How much time will you need for setup, and what is the process for breakdown?
6. Do you have a team to assist with large installations or elaborate designs?
7. What happens if there’s an unexpected issue on the wedding day with the floral arrangements?
8. Are there any specific venue requirements you need from us for setup?
9. How do you ensure the florals remain fresh and vibrant throughout the entire event?
10. Is there an additional charge for late-night pickup or next-day breakdown?

Policies, Contracts, and Contingency Plans

1. Can you walk me through the terms of your service contract?
2. What is your substitution policy if certain flowers are not available?
3. Do you have insurance to cover any on-site accidents or damages during setup or the event?
4. How do you handle last-minute changes or emergencies regarding floral arrangements?
5. What is your refund or cancellation policy?
6. Do you provide a detailed written proposal with costs, images, and descriptions before we sign the contract?
7. How do you communicate with clients throughout the planning process?
8. Are there any guarantees you offer regarding the flower quality and arrangement styles?
9. In case of a major unforeseen event, like extreme weather, what are your backup plans?
10. How far in advance do we need to finalize all floral decisions, and what is your policy on changes after this point?

Flower Sourcing and Seasonality

1. Where do you source your flowers from, and are they sustainable or environmentally friendly?
2. Can we request flowers that are local to our wedding area?
3. How does seasonality impact our flower choices and pricing?
4. What are your recommendations for flowers that will be in peak season at the time of our wedding?
5. Do you support local growers or have partnerships with particular farms?
6. If the specific flowers we desire are out of season, what alternatives can you suggest?
7. How do you ensure the quality and freshness of the flowers you’ll use for our wedding?
8. Are there any rare or exotic flowers that you can source for our special day?
9. Can you help us understand the pros and cons of using locally sourced versus imported flowers?
10. How do you handle situations where the quality of sourced flowers does not meet expectations just before the event?

Personalization and Custom Requests

1. How would you work with us to incorporate personal touches into our wedding florals?
2. Are you able to recreate a floral arrangement from an image or idea we have in mind?
3. Can you include non-traditional elements into our wedding floral arrangements, such as fruits or heirlooms?
4. Do you offer options for customizing bridal party flowers to differentiate important family members or guests?
5. What unique elements can you bring to our wedding to make our floral design stand out?
6. How do you deal with special requests that might be outside your typical design style?
7. Are there any limitations to customization based on our budget?
8. Can you incorporate flowers with specific meanings or symbolism into our arrangements?
9. What additional personalization options do you offer, such as monograms or themed designs?
10. How do you ensure that custom requests will be executed as envisioned on the wedding day?

Collaboration With Other Wedding Vendors

1. Do you typically collaborate with wedding planners or venue coordinators on the day of setup?
2. Have you previously worked with any of the vendors we’ve hired for our wedding?
3. How do you handle communication with other vendors to make sure the floral designs complement the overall wedding aesthetic?
4. Can you accommodate the florals to match with rental pieces or existing venue decor?
5. Do you offer recommendations on other vendors who can enhance the floral arrangements, such as lighting professionals?
6. Have you ever had to adapt your designs to fit in with another vendor’s work, and how did you manage that?
7. How do you ensure your floral setup fits into the day’s timeline alongside other vendors’ schedules?
8. Do you participate in vendor meetings to discuss the event’s design and flow?
9. How do you resolve any conflicting ideas between different vendors to ensure a cohesive look and experience?
10. Are you comfortable working with a wedding stylist or designer on the floral aspect of the event?

Post-Wedding Processes

1. What happens to the flowers after the wedding?
2. Do you offer services to preserve the bouquet or any other special arrangements?
3. Can we donate the flowers after the event, and do you handle that arrangement?
4. Is there a service for flower cleanup and disposal if we choose not to keep them?
5. Are there additional fees for taking down and removing flowers after the wedding?
6. How can we ensure that the florals are repurposed or recycled responsibly?
7. Are we able to take small arrangements or centerpieces home, and how should we prepare for transport?
8. Do you offer any keepsakes or mementos that incorporate the wedding florals?
9. How should we best handle and care for the florals if we plan to keep them post-event?
10. Do you provide guidance or support with displaying or using the wedding flowers in our home after the day?

Frequently Asked Questions

How can I ensure my wedding flowers will look fresh throughout the event?

Ask your florist about the freshness of the flowers, their sourcing process, and how they plan to set up the arrangements on your wedding day to maintain their vibrancy.

Will my flower choices be affected by the seasonality of blooms?

Yes, the availability and cost of flowers can vary with the seasons. Your florist should be able to offer advice on the best seasonal flowers for your wedding date and suggest beautiful alternatives if necessary.

What happens to the floral arrangements after the wedding?

Discuss post-wedding processes with your florist. Options may include preservation, donating them to a charitable cause, or removal services by the florist.

Can I see examples of the florist’s previous work?

Definitely. Reviewing a portfolio of the florist’s past weddings will provide insights into their style and the quality of their work. References from other couples can also be helpful.

Final Thoughts

From style alignment to day-of logistics, understanding flower sourcing, and ensuring each petal is perfectly in place, asking the right questions is crucial in the run-up to your big day.

A well-chosen florist not only understands your vision but also brings expertise and creativity to turn your floral dreams into reality. So before you say “I do” to a wedding florist, let these curated questions guide you toward making an informed and heartfelt choice that will add an unforgettable bloom to your wedding memories.